Creditors Clerk

Reporting to the Financial Manager, the creditors clerk will be responsible for the accurate, timeous recording of all invoice and payment processing, in the financial system and banking platform and will have frequent contact with suppliers, heads of Department and assist with month end procedures.

It is essential for the person to be self-motivated, able to work quickly and be solutions driven.

Reporting to: Financial Manager

Hours: Full time Position

Department: Finance

RESPONSIBILITIES:

  • Collect / receive and review adhoc, CAPEX & creditor invoices and other payment requisitions
  • Track and record all contract / SLA invoices
  • Capturing of incoming invoices on the accounting software,
  • Internal – sending invoices for approval by the heads of Department and/or leadership member;
  • Taking responsibility for internal invoices sent by tracking and recovery to ensure completion of transaction
  • Preparation of remittances, and maintenance of accounts payable age analysis
  • Preparation of online payment batches, ensuring compliance to payment terms and deadlines and to maximise rebates and discounts
  • Archiving of processed invoices, suitable for recovery and review or destruction as needed and compliance with destruction terms;
  • The timely identifying and reporting irregularities or deviations from purchasing / payment requisition procedures 
  • The supplier invoice matching of bank statements against payments made;
  • Determine monthly accrual list to ensure all costs / expenses are accounted for and included in month-end closing;
  • Collate and process business credit cards expenditure and the settlement thereof
  • Process staff reimbursement claims, allocation and payment
  • Delivering reports on period closings e.g. Age analysis providing comments as well as the BBBEE spend report; per established deadlines,
  • Tracking capital expenditure against approved budgets and estimates
  • Performing Supplier reconciliations to ensure all invoices are accounted for, investigating & resolving any variances
  • Prepare and maintain refunds control account
  • Prepare and maintain refunds control account
  • Assisting with BBBEE compliance and verification
  •  Any other request from time to time as determined by operational requirements related to payments / expenditure and creditors of any kind such as completion of credit applications etc.

Qualifications & Experience:

  • Financial qualification (degree or diploma) or enrolled and studying towards a finance related qualification 
  • 2 – 4 years’ experience in a similar function in the hospitality industry; 
  • An understanding of purchase / procurement and payment processes as well as compliance of for a Tax invoice for VAT purposes;
  • Working knowledge of accounts payable system (Sage experience would be advantageous);
  • Proficiency in Microsoft packages essential ( Word, Excel, email ) essential
  • Be able to communicate effectively with managers, HODs and suppliers

Please submit your resume and cover letter outlining your suitability for the role, to Arista Brooks at arista.b@ccconferencecentre.co.za.

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